Scanning Basics

The Library offers multiple options for self-service scanning of photos, documents, etc.:

For information about assistance with major scanning projects see the Digitization Facility.

For large document-feeder jobs, see also Central Printing.

Tips:

1. Resolution: Higher resolution means bigger file size, which can make a document/file hard to handle. Choose only as high a resolution as you need. If you plan to use the pages online only, you probably don't need higher than 100-150 dpi (dots per inch).  If you plan to print your scan, choose the highest resolution available.

2. Use grayscale, not black and white, for low contrast items like pencil on paper.

 

Questions to consider when choosing which equipment to use to scan your material:

1. Do you have a USB key with you to download to, or do you need to upload/email the scanned material somehow?

2. Can your material be fed into an ADF "automatic document feeder" (a sheaf of loose, clean pages or photos) or will you need to hand-turn pages (e.g., a bound book)?

3. Do you want the scanning process to convert your document to a searchable PDF? (explanation)

4. Is the item you wish to scan bigger than 8.5" x 14"?

Feature KIC Click Mini Zeta  Konica MFD
output to USB or email either either but usb best either but email best
automatic document feed or bound spine best for bound spine and loose pages best for bound spine  best for clean (unripped) loose pages
convert to searchable PDF yes yes yes
maximum size of original 12"x19" 19"x14" 11"x17"

The options are:

1 . The KIC Click Mini - USB or email, ideal for scanning bound material or loose pages into a PDF (OCR/searchable)

  • Next to the Service Desk in the Learning Commons
  • Can scan two pages of an open book at once as a single or split page.
  • Can scan items up to 12x19".

 

2. The Zeta book scanner - USB or email, ideal for scanning bound material into a PDF (searchable or image).

  • Next to Special Collections
  • Does not feed loose sheets for you.
  • Can scan two pages of an open book at once, saving each into separate PDF pages.  Adjusts for the curvature of the inner gutter of a thick book.
  • Can scan items up to 19x14".

 

3. The Konica MFD photocopiers/scanners/printers

  • Two on the main level, one on the upper level
  • Have automatic document feeder for loose clean (unripped) pages, and can scan both sides of two-sided documents through that feeder.
  • Can use USB key, or email the result (up to 10MB only).
  • Flatbed glass can scan bound books - use Separate Pages feature under "Application" to create single PDF from multiple scans.
  • All scan in colour.
  • The two C368s (on the main level) can scan to a searchable PDF and other output options such as Word and Excel.
  • All can scan documents up to 11" x 17" (or A3 European paper size).